Executive Admin / Personal Assistant

We are looking for a strong experienced Personal / Executive Assistant to support our CEOs. You will manage both their Personal and business-related tasks such as making phone calls, meeting with vendors/contractors, running routine and ad hoc errands, creating reports, organizing travel and accommodation, taking meeting minutes, and other organisational tasks. To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems, detail oriented, active listener, good communicator and able to multitask.

Responsibilities:

• Plan and manage Executives' calendars, ensuring it is up to date, and notify them of important meetings.
• Preparing reports, memos, meeting minutes and other documents.
• Answering and making calls
• Handling basic bookkeeping tasks.
• Filing and retrieving corporate records, documents, and reports.
• Helping prepare for meetings and accurately recording minutes from meetings.
• Using various software, including Word, Excel spreadsheets, Google docs and presentation software.
• Reading and analyzing incoming memos, submissions, and distributing them as needed.
• Provide general administrative support such as making travel arrangements, office communications - faxes, email correspondence.
• Experience as a virtual assistant.
• Able to drive to run scheduled or ad hoc personal errands.
  
• Occasionally greet visitors before they meet with CEOs in the office.

Requirements:

• Bachelor Degree
• Preparing reports, memos, meeting minutes and other documents.
• Proven experience as a Personal/Executive Assistant or other relevant administrative support experience.
• In-depth understanding of the entire MS Office suite.
• Ability to organise and multi-task a daily workload by priorities.
• Strong listening, interpersonal and communication skills
• Must be able to meet deadlines in a fast-paced, quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills.
• Professional level verbal and written communications skills.

• Good and safe driving record.
• Clean background check.

Nice To Have:

• Certified Administrative Professional (CAP)
• Bilingual - Mandarin and English.
• Able to work flexible hours from time to time.